Groffils advocaten, established at Rabotstraat 118, 9000 GHENT, is
responsible for processing personal data as shown in this privacy
“Groffils advocaten” means:
- Ms. Liesbeth Groffils, attached to the Ghent Bar and the Oudenaarde Bar
- BVBA Groffils advocaten, having its registered office at 9000 GENT, Rabotstraat 118 (Business Registration Office: 0639.881.383)
- Mr. Han Vervenne, attached to the Ghent Bar
- Mr. Niels Bovens, attached to the Ghent Bar
- Ms. Hélène Maveau, attached to the Ghent Bar
- Mr. Jan Heyvaert,, attached to the Ghent Bar
details: Groffils advocaten
Rabotstraat 118, 9000 GHENT
Tel: +32 9 223 96 66
we protect your personal data: Groffils
advocaten takes the protection of your data seriously and takes
appropriate measures to prevent misuse, loss, unauthorised access,
undesired disclosure and unauthorised modification of such data.
you believe that your data is not secure or find indications of
misuse, please contact us by telephone (09/223.96.66) or by fax
(09/223.46.66) or by e-mail firstname.lastname@example.org.
data that we process: Groffils
advocaten processes your personal data due to our legally-defined
powers and duties,
because you use our services and/or because you have provided us with
of the personal data that we (potentially) process:
and last name
personal data that you actively provide, such as by creating a
profile on this website, in correspondence or over the telephone
about your activity on our website
about your surfing behaviour across various websites (e.g. because
this company is part of an advertising network)
and/or sensitive personal data that we process.
advocaten (potentially) processes the following special and/or
sensitive personal data relating to you:
record, facts or convictions
relating to people under the age of 16
data revealing racial or ethnic origin, political opinions,
religious or philosophical beliefs, or membership of a trade union,
and the processing of genetic data, biometric data for the unique
identification of a person, or data about health, or data relating
to a person’s sexual behaviour or sexual orientation.
website and/or service is not intended to collect data about website
visitors under the age of 16, unless they have permission from their
parents or legal guardian or in the event that we are bound to
carrying out our legal duties.
cannot check whether a visitor is over the age of 16. We recommend
that parents be involved in their children’s online activities in
order to prevent data about children being collected without parental
you believe that we have collected personal data relating to a minor
without consent, please contact us by telephone (09/223.96.66) or by
fax (09/223.46.66) or via e-mail email@example.com.
what purpose and on what basis we process personal data: Groffils
advocaten processes your personal data for the following purposes:
comply with the legal obligation imposed upon Groffils advocaten;
represent your own or another natural person’s vital interests;
fulfil a task of general interest or a task in the context of the
exercise of public authority (potentially) assigned to Groffils
represent the legitimate interests of Groffils advocaten or third
for the purpose of archiving in the public interest, for scientific
or historic research, or for statistical purposes;
handling of your (potential) payments;
our newsletters and (potential) advertising messages;
be able to call or e-mail you if necessary for the purpose of
performing our services;
inform you about changes to our services and products;
offer you the possibility to create an account;
deliver goods and services to you;
advocaten also processes personal data if we are legally obliged to
do so, such as data that we need for our tax return;
decision-making: Groffils advocaten
uses automated processing operations to take decisions on matters
that (potentially) have consequences for individuals.
include decisions taken by computer programs or systems without
involving a person (such as an employee of Groffils advocaten).
advocaten uses the following computer programs or systems:
Basenet.be: cloud-based file management system in which all
(personal) data, (legal) documents and documents from all records are
digitally processed, stored, registered and edited.
Microsoft Access (expiring): offline file management system in which
all (personal) data, (legal) documents and documents from all old
records (up until 6 February 2018 included) are processed, stored,
registered and edited.
Microsoft Windows 10: computer operating system.
Microsoft office (mainly Excel and Word): for the layout of potential
(legal) documents and letters.
systems and programs are used exclusively for the management and
representation of the record, for and in the interest of the client.
long we store personal data: Groffils
advocaten do not keep your personal data longer than is necessary for
achieving the purposes for which your data was collected.
use the following retention periods for the following (categories of)
data provided and requested in the current privacy statement is
always retained for as long as required by law and in the interest of
the client. The retention period is currently set at 5 years for all
data. However, this period is adjusted to the legally-stipulated
periods automatically and by operation of law.
of personal data to third parties:
Groffils advocaten does not sell your data to third parties and only
provides such data if necessary for the purpose of carrying out our
legal duties and powers, or for performing the agreement with you.
enter into processor agreements with the companies that process your
data in order to ensure a uniform level of security and
confidentiality for your data.
advocaten remains responsible for such processing operations.
and similar technologies that we use: Groffils
advocaten only uses technical and functional cookies, as well as
analytical cookies that do not violate your privacy.
cookie is a small text file stored on your computer, tablet or
smartphone upon first visiting our website. The cookies that we use
are necessary to the technical operation of the website and your ease
of use. They ensure that the website works properly and remembers
your preferences, for instance. We can also use them to optimise our
can opt out of cookies by changing your browser’s settings to not
addition, you can also delete all information previously saved in
your browser’s settings menu.
modifying and deleting data: You are
entitled in principle to inspect, correct or delete your personal
data. You are also entitled to withdraw your consent to data
processing and to object to the processing of your personal data by
Groffils advocaten, and you are entitled to data portability. This
means that you can submit an application to us in order to have us
send the personal data that we have relating to you, in a computer
file, either to you or to an organisation that you have appointed.
can submit an application for inspection, correction, deletion,
transfer of your personal data or a request for withdrawal of your
consent or objection to the processing of your personal data to
order to ensure that the application for inspection has been
submitted by you, we ask that you send a copy of your identity
document along with the application. Please black out your
photograph, the MRZ (machine readable zone, the strip with numbers at
the bottom of the passport), passport number and citizen service
number (BSN) before sending us the copy. This should be done in order
to protect your privacy.
advocaten will respond to your request as soon as possible, but
within thirty days at the latest.
bear in mind that Groffils advocaten is not actually obliged to
respond to your application for inspection, correction, deletion or
transfer. This is because of our legal duties, reasons of general
interest (preservation, statistical analysis, scientific or
historical research), for bringing, exercising or substantiating a
legal claim or the legitimate exercise of the right to freedom of
expression and/or information.
advocaten wishes to draw your attention to the fact that you have the
possibility of filing a complaint with the national supervisor. This
can be done using the following contact details:
35, 1000 Brussels
(0)2 274 48 00
(0)2 274 48 35